Office planning
How do you plan an inspection in an occupied office?
Keep the inspection brief clear before arranging an occupied office EICR. Identify the floors, boards and equipment in scope, then agree access and supply arrangements around the working building.
Reviewed 6 October 2026 by George Opsenica (Director, Codeex Maintenance Ltd). General guidance, not a reading of your own report and not legal advice.
Review details
- George Opsenica: service information and presentation.
Choose the inspection scope and review the records
Start with the latest report and any records of alterations so the intended installation can be identified.
Use the existing electrical records, the agreed scope and site-specific advice when planning the next inspection; an interval needs to be appropriate to the installation.
Keep an office instruction distinct from the requirements for a privately rented dwelling.
What is specific to an office
An occupied office is planned around which boards can be opened, which floors are in the scope, and which equipment must stay supplied.
The landlord, the tenant and whoever manages the building have to agree which floors are in the visit, which boards can be opened, and which supplies stay on.
Occupied floors
Say which floors are in use during the visit.
Boards
A multi-floor office often has more than one board. Name them.
Critical equipment
Say what must stay supplied.
Tenant access
Say who can open the rooms and the risers.
Hours and paperwork
Tell the office which working windows could suit the site. Attendance and any out-of-hours arrangements are confirmed for the agreed quotation.
If your site needs a method statement or other contractor paperwork, explain the requirement before the visit is agreed.
The commercial enquiry
Start with commercial EICR certificates. How the price is quoted is the commercial quotation guide.
Build a useful inspection brief for your office
A clear brief lets the quotation account for the space you occupy and the equipment your business relies on.
Floors and boards
List the occupied floors, distribution boards and areas controlled by the landlord or building manager.
Business-critical equipment
Identify servers, communications, access controls and other equipment whose supply needs a specific discussion before testing.
People and access
Name the person who can open the office, risers and plant areas, and the people who need advance notice.
Proposed working window
Give the hours that could work around occupancy. The office agrees the visit and any isolation arrangements for the site.
Related pages
Name the boards and what must stay on.
There is no 2026 office EICR law on this page.
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